Purchase Order Internal Comments

Add an internal comment

Use Internal Comments to discuss a purchase order with your team. These comments stay within your team. They do not appear on vendor-facing purchase orders, messages, or printed documents. To store delivery files or packing slips, upload them to the Files tab.

In the top navigation, click Stock Control and choose Purchase Order. You can also open Purchase Orders directly.

1. Double-click the purchase order.

   

   Double-clicking opens the purchase order window. You can also click the three-dot actions button on the row and choose View.

2. Click Go To Page at the bottom of the detail window.

   

   You can also select the Internal Comments tab directly inside this window without opening the full page.

3. Select Internal Comments.

   

   The number on the tab shows the count of existing comments.

4. Click Comment.

   

5. Enter your comment.

   

6. Click Comment below the editor to post it.

   

   The Comment button below the editor becomes active once you type in the text box.

Your comment appears with your name and the time it was posted. Team members involved in the purchase order can receive a notification when you add a comment.

Edit a comment

From Internal Comments:

1. Click the three-dot Comment actions button on your comment.

   

2. Choose Edit.

   

3. Update the text. In this example, the remaining delivery is due Thursday instead of Friday.

   

4. Click Comment below the editor to save your changes.

   

   The submission button is labelled Comment. Clicking it saves your edit in place without creating a new comment.

The comment shows the updated text and an (edited) label.

Remove a comment

1. Click the three-dot Comment actions button on the comment.

   

2. Choose Remove.

   

3. Click Remove comment in the confirmation.

   

   The dialog title currently says Remove sales order comment?, even when opened from a purchase order. Clicking Remove comment removes only the selected purchase order comment; it does not affect any sales orders.

The comment disappears from Internal Comments. Removing a comment deletes it permanently.